Terms & conditions of Hire
This agreement (and any disputes, claims or proceedings of whatsoever nature arising) shall be governed by and shall be construed in accordance with the laws of England. The hirer hereby consents to the exclusive jurisdiction of the English courts in all disputes.
1. Weekly hire
All weekly bookings start from 4.00pm on Friday/Saturday (or the day agreed) and the property must be vacated by 10.00am on the Friday/Saturday (or the day agreed) that the period ends.However if we have no bookings either side of the weekly booking we aim to be flexible on arrival and departure times.
2. Short Breaks Hire
Short break bookings start from 3.00pm on the agreed start day (Friday) and the property must be vacated by 8pm Sunday on the day of departure. However if we have no bookings either side of the short break we aim to be flexible on arrival and departure times.
Payment is divided into three amounts and should be made as follows:
a non-refundable deposit of one half (1/2) of the full amount at the point of making the booking.
the final one half (1/2) is due 60 days before arrival date
If the booking is being made within 8 weeks of the date of hire, the full amount of the hire charge is payable.
You may make a provisional booking by phone or email, and, once the dates have been agreed, this will be held for a maximum of 3 days. Your deposit cheque must be received within 3 days of the phone or email confirmation or the accommodation will be released on the calendar.
If the balance is not received by the due date the deposit will be forfeited and the accommodation may be re-let.
Damage to the property: Normal wear and tear will not be charged. Where an outside contractor is required to repair damage, a charge will be made. Charges will be passed on to you directly.
5. Holiday Insurance
Once booked, the hirer is liable for the complete cottage rental costs. As such it is strongly recommended that the hirer take out suitable holiday insurance to cover costs incurred by unexpected holiday cancellation.
The initial deposit is non refundable. If a cancellation is received before the second payment becomes due you will not be liable for the second and if the accommodation is relet the first deposit will be returned.
If cancellation takes place after all monies have been received by the accommodation owners no refund will be made unless the property is relet in which case 100% of the amount paid will be returned.
Should the owners of Meadow House have to cancel the holiday for any reason, every effort will be made to find suitable alternative accommodation. If this is not possible a refund will be made of all monies paid by the hirer to the owners of Meadow House for the accommodation. No further financial claims against the owners will be considered.
The booking is made on the understanding that the House will be placed at the hirer’s disposal on the dates agreed. Should this not be possible through fire, theft or circumstances beyond the owner’s control, the full amount paid by the hirer will be refunded. However note that no alternative accommodation can be provided nor will the hirer have any claim against the owner for compensation, loss or expenses. The accommodation is booked strictly on the basis that it is used for holiday accommodation only and there is no right to remain on the property after the expiration of the rental period.
The hirer undertakes to keep the House and all the furniture, fittings and fixtures in the same state of repair and condition as at the commencement of the letting. The owners must be informed of any breakage. Should the damage result in another booking being cancelled the hirer will be held liable for all consequential losses to the owner.
The hirer shall use the accommodation strictly for private holiday occupation and this agreement shall not confer on the hirer any security of tenure within the terms of the Housing Act 1988 pursuant to which the occupation shall be deemed to be by way of an excluded tenancy. The hirer shall not do or allow to be done anything which may become a nuisance or annoyance to the occupiers of the neighbouring properties. The hirer shall not allow any person or persons to sleep in or otherwise occupy the accommodation except as specified on the Booking Confirmation letter. If this is not observed, the owner reserves the right to refuse admittance or require that the hirer vacate the property. In this eventuality no refund of monies will be due.
The hirer shall permit the owner to enter the accommodation at any reasonable time of day to inspect the condition of the decorations for the purpose of carrying out repairs that may be required to be done.
The owners take safety very seriously and do everything to ensure the house is safe, however your stay at the House is entirely at your own risk. The owners can take no responsibility whatsoever for any accident, injury or loss, howsoever caused, during your stay. This includes the use of the spa pool, bbq, garden games and activities.
For safety reasons we ask that guests do not smoke within the house. You may smoke in the garden, please dispose of cigarette butts carefully.
If you should encounter any problems during your stay, or if you are dissatisfied with the service you receive, you should refer to the owners immediately. The owners will take all reasonable steps to correct any problems arising. The owners will not consider claims for problems notified to them after the stay has ended.
The use of the house includes gas, electricity, water, heating, bedlinen, towels, cleaning products, bathroom toiletries, use of TV/DVD, Hi Fi, WiFi (password for WiFi) to be supplied separately)Broadband, hot tub and sauna. White towels are to stay in the house, beach/spa towels are provided for spa/beach use. The hirer is also entitled to use anything left in the house.
The hirer is also entitled to make use of buckets and spades, body boards, wet suits and other beach related paraphernalia.
The house, any equipment used and utensils etc must be left as it is found at the end of the hire period. Your £250 cheque will be returned to you if the house is left in a satisfactory state. The hirer must take responsibility to make sure all cleaning products are kept out of the way of children.
16. Left items
The hirer will be notified of any of the hirer’s possessions that have been left at the house after it has been vacated. The hirer must meet the cost of any items returned to them, or if they do not wish to have them returned, the owner will dispose of them. The owner accepts no liability for the hirer’s items getting damaged in transit whilst being returned.
The hirer is responsible for the security of the house for the duration of the booking period The hirer is expected to take all reasonable care of the house. The house must be fully secured after leaving it. No windows should be left open and all locks must be secure. When finally leaving the house on the day of departure all keys must be left on the kitchen table for the owner.
Beach House parking is four spaces opposite the house in The Ship carpark. However The Ship does not accept responsibility for your cars, they are parked there at your own risk. If you bring more than four cars you can purchase extra parking tickets directly from the pub at £5 per week.
19. Complaints procedure
If the hirer is not fully satisfied with the accommodation offered they must immediately contact the owner and every effort will be made to resolve the problem. If the situation cannot be resolved to the satisfaction of both parties, the owner will attend as soon as possible to inspect the property. The owner will not consider claims for problems notified to them after the hire period has ended.
20. Variation to descriptions
Every care has been taken to ensure the accuracy of the details on the owner’s literature, website and advertising. However changes may be necessary from time to time and the owners reserve the right to make changes without notice.
21. Spa Pool
The spa pool is used entirely at your own risk. The hirer is responsible for guests safety, the use, condition and compliance of rules as stated in the terms and condition of rental and additional notes provided on completing payment. The spa pool is presented in a clean and sanitary state at the start of the rental. If the hirer is not fully satisfied with the spa pool condition they must immediately contact the owner and every effort will be made to resolve the problem. The hirer must ensure the shower is used for the spa before use, the spa is kept clean, no fake tan and no drinks are consumed in the spa pool.